Group Cashier & Treasury Coordinator

Help shape the future of intellectual property

Marks & Clerk LLP is the leading and largest firm of Patent and Trade Mark attorneys in the UK with over 60 partners and 350 employees. Our attorneys are highly skilled in all technical fields. We have 8 offices in the UK: London, Oxford, Cambridge, Birmingham, Manchester, Edinburgh, Glasgow and Aberdeen.

Role purpose

Reporting to the Accounts Payable Manager, the Cashier is responsible for providing cash management, cash posting and administrative support within the Group Finance team. The role works closely with the Credit Management and Accounts Payable teams to ensure the accurate and timely processing of transactions, maintenance of banking records and delivery of a high-quality internal service.

Principal responsibilities

The principal responsibilities of the role include:

• Post daily sales ledger receipts to the financial accounting system, including incoming cheques, wire transfers, BACS and ACH receipts for office accounts.
• Post all daily Client Money transactions and process transfer requests between the main bank account and Client Money bank accounts.
• Assist in the administration of pro forma invoices and ensure relevant documentation is updated to reflect payment status.
• Manage the remittance mailbox, ensuring receipts are allocated promptly and accurately.
• Investigate unidentified incoming funds and research credit note balances on debtor and sundry accounts to facilitate timely resolution, ensuring compliance with anti-money laundering requirements at all times.
• Arrange and maintain standing orders, direct debits and occasional one-off payments.
• Maintain and administer bank documentation, including mandates, correspondence, statements, payment forms and loan agreements.
• Maintain banking data within the accounting system, including the daily upload and reconciliation of bank statements.
• Support continuous improvement initiatives by identifying and contributing to enhancements in processes, controls and service delivery.
• Provide support to the Accounts Payable Manager and wider Accounts Payable team, as required.
• Assist with client take-on administration, as required.

Technical knowledge, professional qualifications and experience

The successful candidate will have experience working within a finance or accounts department and will be able to demonstrate:

• Excellent attention to detail and accuracy.
• The ability to manage and prioritise a varied workload while meeting deadlines.
• Strong interpersonal and communication skills, both verbal and written.
• The ability to build effective working relationships with internal and external stakeholders.
• A methodical, organised and self-motivated approach to work.
• The ability to work independently as well as collaboratively within a team environment.
• Strong problem-solving and investigative skills.
• Good working knowledge of Microsoft Office, particularly Excel and Word.
• Experience of working with accounting or finance systems.

Remuneration and benefits

• Competitive salary dependent on qualification and experience
• 26 days’ annual holiday, plus statutory holidays
• Hybrid working (minimum of 2 days in the office)
• Contributory pension scheme
• Life assurance
• Private medical insurance (after 12 months)
• Permanent health insurance (after 12 months)
• Reimbursement of membership fees to professional bodies required for the role