IP Administrator - EP Grant & Validation (EPGV)

Help shape the future of intellectual property

Marks & Clerk LLP is the leading and largest firm of Patent and Trade Mark attorneys in the UK and a major worldwide actor with an international group of 16 offices worldwide.

Role purpose

The IP Administrator (EPGV) will be responsible for managing European patent grant and validation formalities including: entering deadlines; recording events; sending out appropriate reminders; and ensuring that case record information is up-to-date and appropriate charges have been made, filing applications.

Principal responsibilities

• Handle validation instructions received from clients, communicating with clients as appropriate during the validation process, and updating our systems accordingly.
• Check information/communications received, and update database systems.
• Create new case records, capturing case details from client instructions.
• Obtain and verify case status information through use of the EPOLine/CMS system.
• Monitor upcoming deadlines through the case management system and liaise with attorneys accordingly; preparing and filing official responses to the EPO when required.
• Check all documents, as necessary, for errors and arrange corrections, as required.
• Communicate with foreign associates and Government bodies as required.
• Create and send out appropriate standard letters and forms.
• Attend to payment of required fees.
• Liaise with other teams and Patent Attorneys as appropriate.

Technical knowledge, professional qualifications and experience

The successful candidate will have:

• 5 years’ experience in a detail-oriented role, preferably in IP.
• Professional command of English both written and verbal. French language skills would be beneficial.
• IP experience (desirable).
• Educational level: Bac + 2/+3 as a minimum.
• EU work permit.

In addition, the successful candidate will be able to demonstrate:

• A highly motivated and pro-active attitude.
• Excellent attention to detail.
• Excellent organisation and prioritisation skills.
• Well-developed communication skills, both written and verbal.
• The ability to work effectively both independently and as part of a team.

Remuneration and benefits

• Salary dependant on qualification and experience
• 28 days’ annual holiday, plus statutory holidays
• Complementary health insurance
• Lunch vouchers
• Flexible working hours

Please submit applications in English. Submissions will be treated with the strictest confidence.